General

1. Guidelines for all policies and procedures affecting recommendations for promotion and/or tenure shall fall within the principles, policies, and procedures set forth in Policy Memorandum Number II-10 (revised Oct. 1, 1990), or its equivalent, and the University Academic Tenure Regulations, dated March 18, 1993.
2. Any additional University and/or campus-wide guidelines not covered in I.A. shall be made available to the faculty at the beginning of each academic year. 

Procedure

1. Department Level

    

   1. Recommendations for promotion and/or tenure for persons holding rank in an academic department will be initiated in that department.
   2. Each department chairperson will prepare a departmental review procedure which shall provide for faculty participation in the promotion and tenure review process. The department chairperson will attach to each dossier a copy of the departmental procedures with specific references to faculty participation. The department may establish special criteria for recommending promotion and/or tenure, providing that such special criteria conform to the general guidelines listed in Section 1. The department chairperson shall make the procedures and criteria available to the faculty.
   3. All evidence relevant to a recommendation for promotion and/or tenure shall be directed to the department chairperson.
   4. The files on candidates as assembled by the department chairperson shall at all times be available to the candidate (with the exception of confidential matter) and to the appropriate review committees at the school/college and campus levels. At least one week in advance of his/her action on the recommendations, the department chairperson will advise all candidates so that the candidate may ensure the currency of information made available to the department chairperson. The promotion files as assembled in the department shall normally be considered complete (and closed) at the time of the chairperson's action. If, during the course of review of a tenure decision beyond the departmental level (during an appeal procedure, for example), any major documentation is added to the dossier, the dossier will be returned to the department for review and recommendation.
   5. The department chairperson shall then review all data submitted or received in regard to the proposed recommendation, including the recommendations of participating faculty.
   6. After reaching his/her conclusions, whether favorable or unfavorable, the department chairperson shall advise in writing all candidates of the action taken with respect to their candidacy. Further the department chairperson should offer to discuss with the candidate involved any decision regarding promotion or tenure.
   7. Any requests for promotion and/or tenure consideration not endorsed by the department chairperson will be advanced as an appeal to the school/college upon written request of the candidate.
   8. All favorable recommendations by the department chairperson along with all documentation and attachments shall be forwarded to the dean of the school/college. Each dossier will follow the general outline provided in the attached sample. Appendices of supporting material may be submitted, but should be assembled in a separate package.
2. School/College Level

    

   1. Each school/college dean will prepare a review procedure which shall provide for faculty participation in the promotion and tenure review process. The school/college may establish special criteria for recommending promotion and/or tenure, providing that such special criteria conform to the general guidelines listed in Section I. The dean shall make the procedures and criteria available to the faculty in the school/college.
   2. After receipt by the dean of the recommendations from the department chairperson, the dean shall allow one week to receive appeals by a candidate from an unfavorable departmental recommendation.
   3. After reaching his/her conclusions, whether favorable or unfavorable, the dean shall advise in writing all candidates of the action taken with respect to their candidacy. Further, the dean will offer to discuss with

      the candidate involved any decision regarding promotion or tenure. Each dean shall inform the Chancellor immediately of any recommendation within his division to issue a terminal appointment.

   4. Any requests for promotion and/or tenure consideration not recommended by the dean will be advanced as an appeal to the Campus Promotion and Tenure Review Committee upon written request of the candidate.
   5. All favorable recommendations of the dean of the school or college along with the appropriate forms and all support files shall be forwarded to the Provost who will serve as administrative liaison to the Campus Promotion and Tenure Review Committee.
3. Campus Level

    

   1. There shall be a campus review committee consisting of seven faculty, two elected from and by each school/college, and the Chairperson of the Faculty Personnel Committee. Elected faculty will serve for a two-year period and their terms are to be staggered so that each school/college elects one member each year. The Provost will serve as the administrative liaison to the committee.
   2. The campus committee will elect its own chairman and shall establish procedures for reviewing recommendations brought to it by the Provost.
   3. After receipt of the recommendations from the dean of the school/college via the Vice Chancellor, the campus committee shall allow one week to receive appeals by any candidate from an unfavorable recommendation by a school/college. After receiving all appeals from the Vice Chancellor, the campus committee shall proceed to review all recommendations and appeals.
   4. The campus committee shall first ascertain that all procedures and criteria used within the respective school/college conform to the General Guidelines listed in Section I.

       

      1. If the procedures and criteria used within the respective school/college do not conform to the General Guidelines, the campus committee shall require that they do so. The campus committee must indicate in writing specifically what action the school/college must take and shall return all recommendations from the school/college without prejudice to any individual's recommendation or appeal. The campus committee shall then allow at least one week for compliance with or appeal to its decision.
      2. When the procedures and criteria used within the respective school/college conform to the General Guidelines, the campus committee shall review each recommendation and appeal request.
   5. The campus committee shall share its findings with the Provost and

       

      1. The campus committee will forward to the Chancellor its promotion and tenure recommendations.
      2. The Provost shall transmit to the Chancellor his promotion and tenure recommendations along with appropriate forms and supporting information.
      3. After considering the recommendations of the campus committee and of the Vice Chancellor, the Chancellor will determine the promotion/tenure action. All candidates will be advised in writing through the dean of the school/college of the action taken by the Chancellor with respect to their candidacy. Before making a recommendation, the committee may elect to seek and consider external peer evaluations.